Information about Visa Applications

2024/3/21

1. Who needs a Visa?

 
Type of Travel
 
Visa Requirement
Icelandic Citizens
  • Short-term stay (up to 90 days) FOR
    Tourism, business (without paid activities), conference, or study purposes
NOT Required
  • COE (Certificate of Eligibility) holders
Required
Non-Icelandic Citizens Visa Exemption Countries (List)
  • Short-term stay (up to 90 days) FOR
    Tourism, business (without paid activities), conference, or study purposes
NOT Required
  • COE (Certificate of Eligibility) holders
Required
Non-Visa Exemption Countries Required

2. Visa Application

(1) The applicant himself/herself should come to the Embassy to submit the application form with the necessary documents mentioned below in “3”.
(2) Photo standards: If the photo does not fulfill the following standards, we may ask the applicant to submit another one.

  • Size: 45mm height × 35mm width (same size as a passport photo).
  • Clear image without distortion with only the applicant in the photo.
  • No pasting of image from the computer.
  • Taken within 6 months before the date of application.
  • No background and no shadow. The background should not be too dark.
  • Face looking straight forward and not covered by hair.
  • Do not wear a hat/ cap.
  • If the applicant wears glasses, any light reflection on the glasses should not be seen in the photo.
  • The photo of the applicant should be taken from the upper chest up to the top of head and there needs to be some space above the head within the photo.

(3) When the application is accepted, we issue a visa application receipt to the applicant. It generally takes up to 5 working days to issue the visa.
(4) If the applicant has difficulties coming to the Embassy for applying and receiving the visa due to living far from Reykjavik, he/she should contact the Embassy in advance.

JAPAN VISA INFORMATION HOTLINE(24 hours/7 days a week, English only) TEL:539-5035
*This hotline is designated for visa applicants residing in Iceland.
*If you are calling from Iceland, you will be charged a domestic call fee for your call.
*This Hotline will only provide general information regarding Japanese visas.
*The Hotline will not connect you to the Embassy's  Visa Office. If you need to contact the Embassy in regards to a pending visa application, please contact the Embassy directly at 510-8600 during office hours.

3. Necessary documents to submit

  • COE (Certificate of Eligibility) Holders
  1. Valid passport
  2. Visa Application Form: https://www.mofa.go.jp/files/000124525.pdf
  3. 1 ID photo taken at a photo booth (see “2. (2) Photo standards”)
  4. Certificate of Eligibility (paper/ electronic): 1 original or 1 copy of the original.
  5. Other documents received from guarantor in Japan (if there are any).
  6. Residence permit issued by the Directorate of Immigration of Iceland (for those living in Iceland with a passport other than an Icelandic one).
 
  • Short-Term Stay (up to 90 days) for Non-Visa Exemption Countries
    Nationals of other than below Countries
    Nationals of China
    Nationals of Russia
    Nationals of CIS Countries and Georgia
    Nationals of the Philippines
    Nationals of Viet Nam
 
  • Non-COE (Certificate of Eligibility) Holders for Long-Term Stay
    It is possible to apply for a visa without a COE. Please contact the consular section of the Embassy for the
    necessary documents needed for the application.
 


*If the original document is not in English or Japanese, please attach an English or Japanese translation (any format accepted). 
*Please note that additional documents may be required by the Consular Officer upon reviewing the submitted application.
*We will keep your passport during the application process (up to 5 working days).
*All the documents submitted for the application will not be returned to the applicant, with the exception of the passport and the original of the Certificate of Eligibility.
*If an applicant wishes to apply for a visa that is not mentioned above, please contact the consular section of the Embassy for more information. 

4. Receipt of Visa / Visa Fees

  1. The applicant should call the Embassy on or after the "notification date" specified on the visa application receipt to find out the result of the visa application screening and book an appointment for picking up the passport.
  2. The applicant himself/herself should come to the Embassy to receive the visa.
  3. The applicant is required to bring the visa application receipt when he/she comes to receive the visa (the applicant cannot receive the visa without the receipt).
  4. He/she fills out the return receipt at the Embassy upon receiving the visa.

Information about Visa Fees >> Here
 
For any inquiries about the visa application, please contact the consular section of the Embassy via phone or email.
 
Embassy of Japan in Iceland
Laugavegur 182, 105 Reykjavik
Tel.: 510-8600 (Consular section : 510-8612)
Email: iceland-consul@rk.mofa.go.jp