Recruitment of Staff at the Embassy of Japan in Iceland

The Embassy of Japan in Iceland is recruiting one local staff member as follows.
Interested applicants should submit the required documents by mail to the address listed in Section 9 below, or deliver them directly to the Embassy, by Friday, January 16.
 
 1. Job Description

• Butler duties at the Ambassador's residence (receiving guests, assisting the residence chef, managing food and beverage inventory and purchasing, etc.)
• Maintenance and management of facilities and equipment within the residence
• Driving duties
• Various research, coordination, and event support tasks as assigned by the Embassy

 
 2. Workdays and Hours

1. Monday through Friday, 5 days per week, 8:30 AM to 4:30 PM (lunch break from 12:00 PM to 1:00 PM).
2. Saturdays, Sundays, and national holidays are days off. National holidays are based on separate regulations established by the Embassy.
3. Overtime and work on holidays may be required as needed.

 
 3. Qualifications

1. Individuals with permanent residency and work authorization in Iceland
2. Proficiency in English and Icelandic
3. Individuals capable of general computer operations.
4. Ability to perform duties as part of a team
5. Holders of a standard driver's license
6. Hospitality experience in hotels or restaurants is desirable

 
 4. Disqualifying Factors (Applicants meeting any of the following criteria are ineligible.)

1. Individuals who have been sentenced to imprisonment or a heavier penalty and have not completed the sentence or had the sentence lifted.
2. Individuals who have been dismissed from employment due to disciplinary action and for whom two years have not passed since the date of said dismissal.
3. Individuals who have been subject to a compulsory deportation order from Japan or have been refused entry into Japan.

 
 5. Required Documents (All documents may be submitted in any format)

1. Resume (with photo attached)
2. Statement of Purpose
3. Copy of identification document (e.g., passport)
4. Copy of resident registration certificate or equivalent document
5. Documentation confirming eligibility for permanent residence and employment in Iceland (applicable only to those who qualify).

 
 6. Application Period
  Until Friday, January 16, 2026 (must arrive by the 16th)
 
 7. Expected Hiring and Start Date
  March 1, 2026 (planned) (negotiable)
 
 8. Employment Period
  Indefinite
 
 9. Document Submission Address (Choose One)

1. Mail: Embassy of Japan in Iceland, Administration Section, 6th Floor, Laugavegur 182, P.O. Box 5380, 105 Reykjavik
2. Email : admin@rk.mofa.go.jp
3. Deliver directly to the Embassy

 
 10. Selection Method and Timeline

1. First Selection (Document Screening): Notification sent to successful candidates in late January.
2. Second Selection (Interview): Conducted from late January to early February.

 
11. Other

1. All submitted documents will not be returned regardless of selection outcome.
2. When submitting required documents, please write "Resume Enclosed" in red ink on the envelope.
3. If submitting documents in person at the Embassy, please inform the receptionist to call the Administration Section staff member and do not hand them directly to the receptionist.
4. Personal information submitted will be used only within the scope necessary for official duties and by appropriate means. It will not be used for any other purpose. Furthermore, except as required by law or regulation, personal information will not be provided to third parties without prior consent.
5. If you are formally hired, you may be required to submit additional documents.