Commemorative Event Endorsement Guidelines for the 70th Anniversary of the Establishment of Diplomatic Relations between Japan and Iceland in 2026

The year 2026 marks the 70th anniversary of the establishment of diplomatic relations between Japan and Iceland. To celebrate this landmark year with as many people as possible and to further promote exchanges between the two countries, the Embassy of Japan in Iceland will endorse a wide range of exchange events held in Iceland in 2026 as commemorative events of the 70th anniversary. Approved events will be permitted to use the official anniversary logo, which is scheduled to be released in due course, and may also include the title “A Project to Commemorate the 70th Anniversary of the Establishment of Diplomatic Relations between Japan and Iceland.”
The application guidelines are as follows.

1. Eligibility 

(1) Events should aim to deepen mutual understanding and promote friendship between Japan and Iceland in a wide range of areas such as culture, arts, sports, education, tourism, economy, and science.

(2) In principle, events should take place in Iceland in 2026, but events to be held in  January-March of 2027 may also be eligible for examination, depending on their purposes and other factors as an exception.

(3) Events must not fall under any of the following categories:

1. Events against public order or public morality.
2. Events that violate, or may violate, the laws and regulations of Japan or Iceland.
3. Events that do not serve the purpose of commemorative activities, namely the promotion of friendship between Japan and Iceland.
4. Events that advocate a particular ideology, political belief, or religion.
5. Events lacking public interest.
6. Events conducted mainly for profit-making purposes.

2. Application Process

(1) Documents to be submitted

1. Application Form
2. Budget Form
3. Pledge Form
4. Documents outlining the event (e.g., project plan, list of works to be exhibited in the case of exhibitions, details of works in the case of films or theater, program, or application guidelines in the case of open calls or competitions).
5. Documents outlining the applicant organization such as:

（1）List of board members
（2）Articles of incorporation or equivalent documents (e.g., regulations, bylaws)
（3）History, past activities, and organizational profile
（4）If the organizer and applicant are different entities, documents demonstrating their relationship (e.g., contract)

Note: Government agencies, local public bodies, diplomatic missions international organizations, and organizations that have previously co-hosted or received support from the Embassy of Japan in Iceland may omit items (1)(2)(3) above.

(2) Where to submit applications
In principle, organizers should submit the required documents by email to the Embassy of Japan in Iceland at least six weeks prior to the scheduled event date.
(For events held in Japan, please contact the Embassy of Iceland in Tokyo regarding the application procedure.)

Embassy of Japan in Iceland Email: japan@rk.mofa.go.jp
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(3) Where to submit applications
Applications received by the Embassy will be examined as necessary by the Ministry of Foreign Affairs of Japan. Once the examination has been completed, the Embassy will notify the organizer of the results. If the event is approved as a commemorative event, the official anniversary logo will be provided after its release. Organizers may use the official logo in promotional materials for the event; however, all promotional materials using the logo must be submitted to the Embassy of Japan in Iceland prior to printing for approval.

3. Report on the Completion of the Event

After the event, organizers must submit a completion report to the Embassy of Japan in Iceland.
Please note that the contents of the submitted report may be used in the Embassy’s public relations materials.

4. Points to Note

(1) Notes at the time of application

1. Submitted documents will not be returned.
2. If the documents are incomplete, the Embassy may request additional materials.
3. Applications submitted later than six weeks before the event or those lacking significant documentation may not be accepted.
4. The Embassy cannot respond to inquiries concerning the examination process.

 (2) Notes for the preparation and implementation of events

1. Even if an event is approved as a commemorative event, the organizer bears full responsibility for its implementation. Approval does not imply that the Ministry of Foreign Affairs of Japan or the Embassy of Japan in Iceland assumes any responsibility, nor does it indicate financial support.
2. If the event is canceled or if major changes are made after application, organizers must promptly report such changes to the Embassy.
3. Approval may be withdrawn in the following cases:
   • If the content of the event is changed from the original application without prompt notification to the Embassy.
   • If details not included in the application become known or if changes cause the event to fall under any of the categories listed in “1. Eligibility (3).”
   • If the official logo’s aspect ratio, colour, or design is altered, or if the logo is used for non-authorized events.

5. Contact Information

Embassy of Japan in Iceland
Address: Laugavegur 182, 105 Reykjavík
Telephone: (+354) 510-8600
Email: japan@rk.mofa.go.jp