Recruitment of Embassy Clerk

2024/8/13
The Embassy of Japan in Iceland is recruiting one staff member as follows.
If you are interested in this position, please apply by 16:00 Wednesday, September 18, 2024, by sending the required documents to the mailing address shown in 9 below or bring to the embassy.

1 Description of duties

(1) Description of primary duties
  1. Tasks related to building maintenance, repairs, and construction management
  2. Obtaining estimates for services related to security, accounting, and communications
  3. Serving as the point of contact for various service providers
  4. Managing tasks related to security personnel and equipment, as well as liaising with security companies and local police
  5. Reception duties, receiving embassy visitors, and answering embassy phone
(2) Description of subsidiary duties: Generally only when the regular staff in charge is away
  1. Driving embassy vehicles
  2. Summarizing media news
 

2 Working days and hours

(1) Five days a week, Monday through Friday, 8:30 a.m. to 4:30 p.m. Lunch break 12:00 to 13:00.
(2) Closed on Saturdays, Sundays, national holidays and embassy closed days.
(3) Overtime work and working on holidays may be required.
 

3 Qualifications

(1) Applicants must be eligible for permanent residence and employment in Iceland.
(2) Fluent in English and in Icelandic, both written and spoken.
(3) General computer skills.
(4) Ability to work effectively as part of a team.
(5) Having a valid driver’s license.
(6) Knowledge or experience in construction or electrical fields is an advantage.
 

4 Non-eligibility: Those who meet any one of the following conditions are ineligible.

(1) Those who have been sentenced to imprisonment or a more severe punishment until the execution of the sentence is completed or until the sentence is no longer applicable.
(2) Those who have received a dismissal due to a disciplinary action in the past and two years have not passed since the date of the dismissal.
(3) Those who have been deported or denied entry into Japan in the past.

5 Required documents: All of the following documents are free to use any format

(1) Curriculum vitae with photograph
(2) Statement of reasons for applying
(3) Copy of identification
(4) Copy of resident registration card or its substitute
(5) Documents that confirm permanent residence and employment in Iceland, if applicable.

6 Application deadline

 All applications must be received by 16:00, Wednesday, September 18, 2024.
 

7 Scheduled starting date of employment

 November 1, 2024 (negotiable)
 

8 Employment period

 Permanent
 

9 Address for submission


 Embassy of Japan in Iceland, Administration Section
   6th Floor, Laugavegur 182, 105 Reykjavik
   P.O.Box 5380
   E-mail: japan@rk.mofa.go.jp
 

10 Selection process and timeline

(1) First selection (document screening): Candidates who pass the screening will be notified by late September.
(2) Second selection (Interview): Interviews will be conducted from late September to early October.
 

11 Others

(1) All documents submitted will not be returned regardless of result of selection.
(2) When submitting the required documents, please write "Resume enclosed" in red on the envelope.
(3) If you choose to submit your documents in person at the embassy, please inform the front desk to call the relevant staff member from the Administration Section. Kindly ensure that you do not hand the documents directly to the front desk staff.
(4) Personal information submitted to us will be used in an appropriate manner within the scope of operational needs, and will not be used for any other purpose. We will not provide personal information to third parties without prior consent, except as required by law.
(5) Additional documents may be required if the applicant is officially employed.